In my journey looking for the best way to manage my to-do list, I recently tried to create a Trello board where to put all the new tasks added to my personal backlog. My choice of using Trello was based on several needs:
- Being able to follow up all the in progress tasks
- Being able to order tasks by priorities
Since Trello is very flexible, I thought that I could create one card by item and three columns: to-do, work in progress, and done. But then, I started to have lots of cards in my to-do column and thought I needed to re-order all the cards to be able to quickly see which have a high priority and which can wait.
I first tried to create an intermediate to-do column called “today” where to put the item I needed to be done by the end of the day. I quickly found out I still had to deal with all the other cards in the “to-do” column which needed review each morning. Thus, I moved once again and created three to-do column :
- Priority #3
- Priority #2
- Priority #1
For a while, this system seems perfect. Each time I had completed a task, I was able to see which one will be the next to focus on by looking at the priority #1 column. I had a clear view of what I really needed to do at any time. Every week or so, I reviewed my to-do lists in order to move cards from lower priority to higher. Or, at the contrary, I lowered the priority of some tasks considering they were supposed to be priority #1 but I hadn’t time to work on it and the world didn’t stop.